Winteringham parish council

Minutes of the Annual Meeting of Winteringham Parish Council held on 4^th May 2004 commencing immediately after the Annual Parish Assembly. The meeting was held in the Council Room at the Village Hall.

Present: Parish Councillors J. Bateman (in the chair), D. Borrill

I. Dowson, E. Harrison, P. Hatton, N. Hill, P. Rowbotham,

Z Sullivan

Member of the Public: Mr Lynskey

Apologies: Councillor R. Wortley
North Lincolnshire Councillors H. Rowson and A. Smith

ELECTION OF OFFICERS
Chairman: Councillor Jackie Bateman

Proposed: Councillor Ian Dowson Seconded: Councillor Emma Harrison
Unanimously agreed.

Vice Chair: Councillor Ian Dowson

Proposed: Councillor Nigel Hill Seconded: Councillor Derek Borrill
Unanimously agreed.

Financial Officer: The Clerk, Mrs Christine Hammond

Proposed: Councillor Jackie Bateman Seconded: Councillor Derek Borrill
Unanimously agreed.

Safety Officer for the Playing Field: Councillor Paul Rowbotham
Proposed: Councillor Emma Harrison Seconded: Councillor Pat Hatton
Unanimously agreed.

CONFIRMATION OF REPRESENTATIVES
Village Hall Councillor Derek Borrill
Rugby Cement Liaison Committee: Councillor Ian Dowson
Neighbourhood Watch: Councillor Robert Wortley

MINUTES OF THE ANNUAL ASSEMBLY IN MAY 2003
These minutes were part of the minutes for the Council meeting held on 6^th May 2003 and had already been agreed and signed as being a true record

MATTERS ARISING FROM THESE MINUTES
All matters arising had already been dealt with.

* * * * * *

MINUTES OF THE MARCH 2004 MEETING

These minutes had been circulated along with the agenda for this meeting. It was proposed by Councillor Derek Borrill, seconded by Councillor Nigel Hill that these minutes be accepted as being a true record. They were duly signed.

MATTERS ARISING FROM THE MINUTES
a) Shrub on Harrison Close - It was decided that a shrub would be purchased in the autumn and planted.

b) Anglian Water Marker Post - The Clerk will contact customer services yet again as this still has not been removed.

c) Vandalism and Request to Police- The Clerk read the reply received from Inspector Rutty . He says that he is very much aware of the problems being encountered in Winteringham and the village is on his Patrol Matrix of Hot Spots.

He says that his officers have spoken to the residents in Ferry Lane and with the Head teacher at Winterton Comprehensive. He urges people to contact the police at the time that the incidents occur.

The Clerk was instructed to write again to Inspector Rutty and request that evening patrols are carried out once more as large groups of youths are again roaming the village.

d) Ferry Lane Seat - Another letter had been received from one of the gentlemen living nearby. The Clerk was instructed how the councillors wished her to reply to this letter.

FINANCIAL MATTERS

The report prepared by the Clerk was presented.

Payments to be made were agreed. This included the payment of £1,577.38 to Allianz Cornhill for the renewal of the Parish Council Insurance Policy. There are amendments which need to be made to the schedule so a letter will be sent along with the cheque.

NEW WINDOW AND OUTSIDE DOOR FOR COUNCIL ROOM

These have been ordered and will be fitted at the same time as the rest of the doors and windows in the Village Hall. The Council will be invoiced separately.

HIGHWAY MATTERS

a) Western Green Verge - Mr Hill said that it had been reported to him that the Neighbourhood Services Team could not cut the grass as it was too wet. He is keeping an eye on the situation.

b) As requested the Clerk had completed the forms for two extra salt bins. Nothing further has been heard yet.

c) Planter adjacent to Winteringham Sign - Winterton Road. It is hoped that the planter will be ready in time for planting with summer bedding plants.

d) Surface Dressing and Composition Lane Corner - Mr Hill says that he is aware of the problems with the surface dressing in several areas of the village and he will request that remedial work be carried out. The repairs on Composition Corner are ongoing and more repairs have recently been carried out.

New Highway Matters

There was nothing which the Councillors wished to be reported.

PLANNING MATTERS

New Planning Permissions Requested
2004/0476 - Planning permission requested to make alterations and carry out

remedial work to No. 3 West End

2004/0477 - Listing Building Consent for the above

The Clerk will make the comment that the Councillors hope that this work will be done in keeping with the character of the building.
2004/0601 - Planning Permission requested for a first floor extension
to 44 West End.
The Clerk will make the comment that although the Councillors are sympathetic with the concerns raised by the neighbours, they can see no reason as a council to object to the actual development.

2004/0610 - Planning permission requested to erect conservatory at
30 Low Burgage .

No objections or comments made.

2004/0619 - Planning permission sought to erect an extension (agricultural)

at 39 Cliff Road
No objections or comments made

2004/0682 - Planning Permission requested to build a detached house and garage
on a building plot in Ferry Lane.

The Clerk was asked to make the following comments:

This is a narrow road so there are concerns about the increased traffic and the Councillors hope that a condition will be imposed that the existing turning point must be kept. There are already problems with the sewers and the culvert which is collapsing.

Permissions Granted - No notifications received

INSURANCE CLAIM AGAINST THE COUNCIL

The Clerk had received an e-mail from a Claims Officer at Allianz Cornhill asking her to forward: a) A copy of the entry in the Accident Book

b) The First Aiders Report
c) Any minutes of a meeting where the accident was discussed
d) Any documentary evidence of the goal post inspections

She had replied stating once again that the Council did not organise the bonfire event and had no knowledge of the incident to the child until the notice of the Insurance Claim was received.

The Councillors decided that for all future events a copy of the Insurance Certificate should be requested from the organisers. The Clerk was asked to write to the committee organising the Sept event.

PLAYING FIELD

Portable Goal Posts

A number of young people have requested the return of the goal posts. These are now with Mr Fletcher having the necessary welding work done.

Councillor Dowson said that he would contact Mr Wayne Crowcroft to ask when the other work on the anchorages on the field would be carried out.

Disability Discrimination Act

Still no quotations received. Councillor Dowson said he would ask Mr Crowcroft about his quotation. Until the quotations are received the form to apply for the grant can not be completed.

Inspections

As Councillor Wortley was not present no report was available.

TEEN SHELTER

Councillor Wortley had started painting the walls. He has said that he will need to purchase more paint. The cost will probably be in the region of £80

HANDIMAN

Storage of Equipment - At the present time the mower is stored in Mr Jacob’s garage along with the strimmer.

The Councillors discussed the disposal of the ‘other mower’. It was thought that this had very little value in its present state and so it was decided to give it to Mr Colin Barley if he wants it.

PARISH PATHS

The Clerk had received notice of the Public Footpath Diversion Order on footpath 312.

WEB SITE
The Clerk told the councillors about the web site www.winteringham.info which had been set up by John Kirk. Mr Kirk is willing to work with the council to set up an even more comprehensive web site. The Councillors were very pleased to accept this offer. The Clerk will liase with Mr Kirk via e-mail (any expenses she incurs to be paid by the council.)

REPAIRS & REPLACEMENTS AROUND THE VILLAGE

The seal on the parish Paths map is broken and the screw heads are missing. New silicone is needed. Councillors Borrill and Rowbotham will look at the map and see if they can carry out the repair.

REPORTS FROM REPRESENTATIVES

Village Hall - The date of the Annual Public Meeting is Thursday 6^th May.

NEWSLETTER

The Clerk had sent out letters to all the organisations in the village requesting that they let her have any items for inclusion in this newsletter by 8^th May. At the present time she has not received any replies.

Mr Harry Wells has offered to produced the Newsletter for the Council. (Mr Mike Dew is very pleased to be able to ‘retire’ from this task.)

Items from the Parish Council: Broadband, Teen Shelter, Goal Posts.

CORRESPONDENCE

North Lincolnshire Council
a) Forward Plan for May to August 2004

b) A copy of the magazine Community Connections

c) Community Buildings Strategy for North Lincolnshire
d) European Parliamentary Elections on 10^th June 2004

Other Correspondence

a) Barton West Community News
b) Humberside Police- details of Public Meeting to be held on Thursday 20^th May

A.O.B.

Grass Cutting - There are areas on Hewde Lane which are not being cut and recently when the grass around the village was cut the wet cuttings on the footpaths were very slippery and dangerous. These points will be reported.

The wall at the top of Suttons Hill which was blown down in the gales will be repaired. The owner has contacted a builder and is waiting for him to come.

There has been a dispute over ownership and boundaries in Back Lane where the out-houses were recently demolished.

The Clerk had been contacted several times about the building work adjacent to Brant House, Low Burgage. She had searched for the original plans and the construction does look to be exactly to plan.

The next scheduled Council Meeting is on Tuesday 1^st June 2004 commencing at 7.30 pm.

The meeting closed at 9.30 pm